Being an entrepreneur, how many online collaborative tools and productivity apps do you use? How many hours do you spend answering emails, assigning tasks to resources, sharing information and creating to-do lists? Project managers are solely responsible for managing all the tasks, but with the right approach, you can do wonders for your business. Optimal productivity can only be achieved with efficient team collaboration; therefore, small business owners are advised to incorporate a strong communication plan for their teams to get the most out of your project management. Here are some awesome tips that will help project managers to collaborate effectively and more productively. Use a Cohesive Productivity Management Tool Small business owners can use different productivity tools and online task management software to help their teams perform better and more productively. Since project management has now become a shared responsibility, therefore, it does not make sense to hire a dedicated person to manage your tasks. It will cost you money. However, using an organized, automated productivity management tool that has the power to eliminate efforts and distraction of multiple tools is a worthwhile choice. These apps and software allow every team member to manage their responsibilities on their own and monitor the different project progress at the same time. This way small business owners can boost their team communication efficiently. Clearly Define the Purpose of the Project The primary goal and purpose of the project must be clearly defined from the outset of the project. Outlining a project’s purpose and goals can help your team stay motivated and engaged throughout the project life cycle. However, disengaged employees have always productivity issues that is why it is imperative to not only define a clear meaning and aim of the project up front, but also to maintain awareness of the goals throughout the project management. Your project management team must know the genuine reason why this project matters to your company. And whenever they feel overwhelmed or stressed out, they can revise their work’s purpose. Assign Specific Responsibilities While incorporating a highly efficient task management tool can improve your overall team’s productivity, it is still crucial to ensure everyone completely understands their roles and responsibilities they will perform. When their tasks are not clearly defined, it is a huge productivity block. A survey suggests that only 50% of workers truly understand what is actually expected of them, and out of that 50% only 4% are always motivated at work. As we all know that disengaged and demotivated teams are less productive, so it is advised to clear every goal and objectives in the kickoff project meeting. It will be helpful for the entire team to go over roles as a group prior to working on the project. This will eliminate all the unnecessary overlap efforts and superfluous activities. Use a web-based task management tool that define every team member their specific roles while removing any unnecessary functions that might hinder team’s focus. It will keep your project and team moving in the right direction while staying them motivated, effective and productive. Workflows are important It is not only important to clearly define project goals, but it is also imperative to understand each and every step of the project. Workflows are the important component that define the sequence of the steps. Sometimes it can be tedious, therefore automation is very useful to boost productivity. 55% of employees feel engaged about the process of automation replacing tedious workflow tasks. A productivity management tool can work within the existing workflow and help your project management team to execute a sequence of tasks. It helps team to get more thing done efficiently and on time, by assigning deadlines and all tasks are organized in the centralized place. This way your morale and productivity will remain high. It is advised to hold regular meetings to check whether things are going according to schedule. During group discussions or one-on-one meetings, give feedback on how things are going and what steps your team might need to take. Discuss with your team about the tools they are using, do they have a new idea, are things going well? Having a dedicated time to share ideas and exchange the feedback can avoid spontaneous traffic jams and workplace conflicts that can hold up productivity and performance. According to a research, teams that received positive feedback regularly were three times more engaged in their tasks. Bringing it all together Using multiple project management tools that require duplicate efforts can make your team unproductive. Stick with one that can integrate with your existing workflow, apps and CRM. Choose an intelligent task management software that has unique features and allows your team to discuss ideas, ask questions, exchange feedback, define the workflow steps of a project, assign tasks with deadlines, and anything that can make your project management smoother, easier and better.
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April 2017
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